How to batch rename document files
Drop your documents
Drop any mix of PDFs, Word, Excel, or PowerPoint files. Works with hundreds of files at once across all Office formats.
Choose Business Docs
The Business Docs preset auto-detects document type (Report, Contract, Proposal, Budget) and adds a date. Or use Invoices for billing documents, or write a custom rule.
Download renamed docs
Review names, edit any that need tweaking, and download the ZIP. Export the CSV mapping for your document management system.
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Trusted by businesses and professionals
"I manage project documentation for a 50-person team. Getting Word, Excel, and PowerPoint files into ProjectCode_DocType_v01 format before SharePoint filing was a manual nightmare. This handles a mixed batch of .docx, .xlsx, and .pptx in one go."
Project Manager"Legal document naming is non-negotiable. Contract_Client_MatterRef_Date.docx on every file. This batch renames incoming Word documents from clients who send things named Final Draft 3 (Use This One).docx. The regex feature handles all the chaos."
Paralegal"I process new-hire document packs monthly, including offer letters, contracts, and policy sign-offs, all needing Employee_DocType_Date.docx format before HRIS upload. 30 documents renamed in 20 seconds. Nothing uploads to a third party."
HR Manager"As an EA I handle document filing for four executives. Board packs, board minutes, and strategy decks all arrive with author-default names. This gets them into our naming convention instantly. The find-and-replace strips spaces and special characters."
Executive Assistant"I receive data model Excel workbooks from three teams, all named differently. Custom template normalizes them to Model_Team_YYYYMM_v01.xlsx before I consolidate. The sequential version numbering is particularly useful for tracking iterations."
Business Analyst"Client deliverables need to look professional. I rename my Word reports, Excel analysis, and PowerPoint decks to Client_Deliverable_Date.docx format. The live preview before download is my safety net for spotting template mistakes."
Consultant"We renamed our entire shared drive last quarter: 800 documents across Word, Excel, PDF, and PowerPoint. This tool handled every file type in the same batch. The zip download made it easy to re-upload to SharePoint."
Office Manager"Monthly management accounts means 15 Excel workbooks from different departments all named things like January FINAL v4.xlsx. This renames them all to Department_YYYY-MM_Accounts_v01.xlsx. Consistent, sortable, professional."
Financial Controller"I manage marketing asset libraries. Brief documents, copy decks, and presentation templates, all named inconsistently by agency partners. The find-and-replace regex normalizes everything to Brand_AssetType_Date.docx convention."
Marketing Manager"Academic research means hundreds of papers, datasets, and notes all in various formats. The custom template with {date} and {n} let me create a coherent YYYY-MM-DD_AuthorLastname_ShortTitle filing system for my PhD research."
Academic Researcher"Deeds, leases, and title reports all need a precise naming standard. This tool renames incoming property documents to our MatterRef_DocType_Date.pdf standard before filing. Handles Word and PDF in the same batch, which is rare."
Legal Professional"I manage tender documents for a procurement team. RFP responses, supplier quotes, and evaluation packs all need ProjectRef_Supplier_DocType_Date format before archiving. The custom template with sequential numbering handles every variation."
Procurement OfficerDocument renaming: frequently asked questions
What document types does Business Docs detect?
Can I rename a mix of Word, Excel, and PDF files together?
How do I add a quarterly prefix like Q1_2026 to all files?
Q1_2026_{name} for identical results.