How to batch rename PDF files
Drop your PDFs
Drag invoices, contracts, scans, or reports into the tool. Also accepts Word, Excel, and PowerPoint files.
Choose a style
Business Docs detects document type automatically. Invoices & Receipts formats billing files. Dates First is great for archiving and compliance.
Download renamed files
Review names, edit any that need adjustment, and download. The CSV mapping is useful for updating document management systems.
More document renaming tools
Trusted by accountants, lawyers, and businesses
"I process hundreds of invoice PDFs monthly and need them named Invoice_VendorName_YYYY-MM-DD.pdf for our DMS. This batch renames all of them in one go. Nothing uploads, which is critical for our financial data compliance."
Accountant"Law firms live and die by document naming. I needed Contract_ClientName_MatterNumber_Date.pdf on 200 agreements. The custom template handled it perfectly and the live preview caught a typo in my template before download."
Paralegal"Managing project documentation means quarterly batches of reports and sign-offs all arriving with terrible names. Batch rename to ProjectCode_DocType_v01.pdf before filing. Cut our document management time by 40%."
Project Manager"I process new-hire onboarding packs, including offer letters, policy docs, and contracts, and need them renamed for our HRIS. The date stamp plus sequence preset is exactly right. Processes 50 PDFs in seconds with no upload needed."
HR Manager"Quarterly reporting means batches of board packs and variance reports all named something unhelpful. Custom template with department code, quarter, and year sorts them for SharePoint archiving in under a minute."
Financial Analyst"I work with clients who send things named Final_v3_REVISED_USE THIS ONE.pdf. This tool cleans them all up to ClientName_ReportType_YYYY-MM.pdf instantly. The find-and-replace regex handles all the legacy naming horrors."
Consultant"As an EA I manage filing for six executives. Monthly bank statements, expense reports, and contracts, all arrive with supplier-default names. This gets them into our naming convention before SharePoint upload. Works on every browser."
Executive Assistant"We have a company-wide PDF naming policy and this is how we enforce it before files go into the DMS. Drop in 100 scanned documents, apply the template, and file. Nothing touches a third-party server."
Office Manager"Tax season means 200+ client documents all with meaningless names from bank portals. This gets them to ClientName_TaxYear_DocType.pdf before I import into my tax software. The zip download preserves the correct order."
Tax Professional"I keep client invoices and receipts for bookkeeping and need Vendor_YYYY-MM-DD_Amount.pdf format for everything. The sequential numbering with zero-padding is especially useful for multi-page statement files."
Bookkeeper"Legal document filing requires CaseNumber_DocType_Date_Version.pdf. This tool's custom template covers every field. The edit-in-place feature is great for correcting one-off exceptions before downloading the batch."
Legal Secretary"I maintain a compliance document library. The regex find-and-replace strips illegal characters and normalizes date formats across hundreds of PDFs at once. No other free tool handles this volume without uploading to a server."
Compliance Officer